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Chart of Accounts

Employees initiating expenditure or purchasing documents shall obtain the approval of the functional area manager responsible for the account being charged. Approval on these documents shall occur before these documents are submitted to either the Business or Payroll and Personnel offices. Examples of documents include, but are not limited to, the following: bid sheets, payments to personnel forms, inter-agency invoices, inter-departmental charge forms, invoices, requests for payment from local funds, travel vouchers, wage authorization forms, etc.

Functional area managers are persons responsible for the areas listed in the chart of accounts. Please note that accounts are frequently re-assigned from one area to another. The chart of accounts may not be current in this respect. Please contact the Associate Vice President of Finance to determine who currently is the functional area manager responsible for any account.

Dean of Arts and Sciences Division

110018 - Physical Education and Recreation
110021 - Arts
110022 - English
110028 - General Education
110029 - Humanities
110031 - Music
110033 - Philosophy
110036 - Spanish
110037 - Religion
110038 - Speech and Drama
110042 - Biology
110043 - Chemistry
110044 - Geology
110045 - Mathematics
110046 - Physics
110048 - Economics
110049 - Geography
110050 - Political Science
110051 - History
110052 - Psychology
110053 - Social Science
110054 - Sociology
111017 - English and Reading (Developmental)
111018 - Math (Developmental)
112050 - Engineering
112074 - Health
112079 - Medical Records
112081 - Nursing
112090 - Sign Communications
112094 - Photography
112103 - Child Care
112104 - Community and Social Services
112107 Student Development
112108 - Education
112113 - Human Services
144000 - Early Learning Lab
145013 - Administration - Natural Science and
430020 - Community Relations - Arts & Sciences
998030 - Old Pros
998010 - ELC Insurance
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Academic and Student Services Vice President

110013 - Student Assessment
145017 - Administration-Off-Campus Instruction
152025 - Student Retention
160025 - Vice President for Instruction
460090 - Vice President for Student Services' Office
998080 - NRCC Fiddle, Banjo and Dance Club
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Dean of Business, Technologies

112009 - Cooperative Education
112019 - Accounting
112020 - Financial Services
112022 - Business Management and Administration
112024 - Information Systems Technology
112028 - Marketing
112030 - Real Estate
112031 - Office Administration
112036 - Air Conditioning and Refrigeration
112038 - Architecture
112040 - Automotive
112046 - Drafting
112048 - Electricity
112052 - Industrial Engineering Technology
112053 - Electronics
112054 - Instrumentation
112057 - Machine Technology
112068 - Welding
112102 - Aviation
112115 - Administration of Justice
112116 - Legal Administration
112121 - Occupational Safety and Health
112130 - Fiber Optics
145010 - Administration - Engineering and
430010 - GF - Community Relations
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Vice President for Workforce Development

110085 - Middle College Program
112061 Rec Veh-Mtrcycl Main
112064 - Special Welding Fund
112078 Emergency Medical Tech
112112 Fire Science
113000 - Instruction-Vocational (Motorcycle Safety)
113001 - Instruction-Recreation (CE/PS-CEU)
113005 - Business, Industry & Government Center (Work Keys)
113030 CE Rev Summary
130001 - Instruction-NonCEU (Testing Center)
130003 - Special Project A (CE/PS-Non CEU)
130024 Work Keys Assessment
145002 - Administration - Continuing Education
152004 - Student Career Placement
152024 - Pathways to Industry
232013 SkillsUSA Student Specialist Grant
430000 - Community Relations
460200 - Edwards Hall Events

Library

140000 - Administration - Libraries
140001 - Circulation Services
140002 - Cataloging and Repair
140003 - Books and Periodicals
140004 - Equipment
430050 - Community Relations - Library
998020 - LRC Copier
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Distance Education

110004 - Coordinator of Off-Campus Instruction
110005 - Supplies (Non-instructional)
110014 - Instruction Assistants (Non-teaching)
110058 - Administration - Distance Learning
110059 - Administration - Instructional Services
130005 - Teleconferencing Activities
142002 - Audiovisual Aids
142003 - Equipment
430030 - Community Relations - Distance Learning & LRC
998100 - Christiansburg Site Copier
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Student Development Programs

112117 - Learning Disabled Center
150000 - Administration - Student Services
150001 - Student Activities
152000 - Administration - Counseling and Career
152001 - Counseling
152002 - Special Assistance - Handicapped
153000 - Administration - Admissions and Records
153001 - Admissions and Records
153002 - Diplomas
164006 - Commencement
460400 - Rooker Hall Events
480000 - Student Scholarship Fund
480010 - Student Working Scholarship Fund
994000 - Ambassadors
994020 - Black Awareness Association
994030 - Child Care Club
994040 - Christian Campus League
994090 - Human Service Organization
994110 - PBL
994120 - PTK
994130 - Photo Club
994140 - Sign Language Club
994150 - VICA
994170 - Instrument Society
994180 - Eagle Nest Campus
994190 - IAAP
994200 - Prometheus' Flame
994210 - Snowboard/Ski Club
994220 - Drama Club
998060 - MISC INK
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Academic Vice President, Accreditation

160024 - Accreditation
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President's Office

160018 - Governing Board
160019 - President
430010 - Community Relations
440010 - Off - Campus Site-Montgomery County
460050 - GF - President's Office
460060 - GF - Special Events
460020 - Community Obligations
470000 - GF - Building Repair & Maintenance
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General College Accounts, Strategic Budgets

110006 - Fixed Costs - Other (SBM-DE)
110008 - Moveable Equipment(SBM-ITO)
110015 Employee Benefit Costs (SBM-President)
110024 - Chinese (SBM-Arts & Sciences)
110035 - Russian (SBM-Library)
110061 - Information Technology - Instruction (Tech Plan)
111020 - Information Technology - Instruction (Tech Plan)
112027 - Management Development (SBM-Workforce Development)
112058 - Mining (SBM-Business Technologies)
112131 - Information Technology - Instruction (Tech Plan)
140006 - Fixed Costs - Other (SBM-Library)
142000 - Fixed Costs - Other (SBM-DE)
143002 - Employee Benefit Cost (SBM - ITO)
143008 - Information Technology - Academic Support (Tech Plan)
150004 - Fixed Costs - Other (SBM-Student Services)
150005 - Information Technology - Student Services (Tech Plan)
162020 - Employee Benefit Cost (SBM-Finance )
162026 - Information Technology - Institutional (Tech Plan)
164007 - Employee Benefit Cost (SBM-Planning and Advancement)
172004 - Fixed Costs - Other (SBM-Facilities)
172005 - Information Technology - O&M Plant (Tech Plan)
110101 - Instruction - Infrastructure Technology (Tech Fee)
140011 - Academic Support - Infrastructure (Tech Fee)
160067 - Institutional Support - Infrastructure (Tech Fee)
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General College Accounts, Institutional Accounts

110007 - Equipment Clearing
110009 - HEETF Lease Payments
110020 - Greek
110026 - Japanese
110030 - Latin
110032 - Hebrew
110039 - Italian
111000 - Consortium
112006 - Equipment Clearing
112015 - Lecturer - Clearing Acct (for budgeting)
119500 - HEETF General Fund Lease Payment
145003 - Faculty/Staff Development
150080 - SIS Implementation
160016 - Contingency Reserve
161004 - AIS Implementation
160023 - Memberships
162014 - General Supplies
162016 - Other
162017 - Worker's Compensation Insurance
162018 - Affirmative Action
163007 - Communications - Postage
163008 - Communications - Other
174000 - Insurance - Property and Liability
191250 - Sales of Surplus Supplies & Equipment
333049 - Property Acquisition
440000 - GF - Faculty/Staff Development
460030 - GF - Contingency
460040 - GF - General Contingency Reserve
460080 - Canteen Expenses
490000 - A/E Parking Expense
998040 - Support Staff Assembly
998070 - VCCA
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Vice President for Planning and Advancement

110011 - Printing - Catalogs
110012 - Printing - Other
154000 Financial Aid Officer
164003 - Information Officer
164005 - Grants Administration
460000 - GF - Community Information I
460010 - GF Community Information II
998120 - VORD
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Director of Institutional Research

160022 - Institutional Research
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Facilities Services

163011 Campus Security
163012- Motor Vehicle Operation and Repair
170000 - Administration and Supervision - Operation
171000 - Custodial Services
171001 - Garbage and Trash Disposal
172000 - Building Repair and Maintenance
172001 - Care and Maintenance of Grounds
173000 - Sewage Service
173001 - Water Service
173002 - Electric Service
173003 - Heating Service
175000 - Rental of Property
470010 - GF - Care & Maintenance of Grounds
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Vice President for Finance and Technology

160020 - Vice President for Finance and Technology
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Business Office

160021 Internship & Special Project
161006 - Campus Business Office
161008 - Budget
162015 - Equipment
164110 - Campus Security
163004 - Purchasing
160067 - Institutional Support - Infrastructure
460080 - Bookstore and Food Service Repairs and Replacements
460300 - Godbey Hall Events

Word Processing Center

145007 - Word Processing
163009- Duplicating and Word Processing
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Personnel

161011 - Employee Benefit Cost
162011 - Personnel
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Information Technology

110082 - Academic Software
110083 - Equipment Renewals/Replacements
142001 - Administration - Audiovisual Services
142005 - Administration - Learning Lab
142006 - Materials - Learning Lab
143000 - Instructional Computing Support
143003 - ADP Network Financing - Academic
143013 - Software Development
143015 - Web Services
162012 - Administrative ADP Expense
163006 - Communications - Telephones
460100 - ITC Events
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